Executive Assistant / Office Administrator

Summary of Position:

The purpose of the Executive Assistant is to provide high-level administrative support by preparing reports, handling information requests, conducting research, and executing clerical/administrative functions by performing the following duties and responsibilities:

 

Position
Description

Job Title

Executive Assistant

Department:

Operations

Reports to:

CEO

Supervises:

None

FLSA Status:

Exempt, Full-Time

Effective Date:

April 1, 2019

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Principal Duties and Responsibilities: 
  • Manage schedule and facilitate special projects for the CEO.
  • Manage and maintain CEO’s schedule – Outlook experience is a must.
  • Prepare presentations, partner reports, memos, letters, statements, and other documents, using Word, Excel, Publisher, and PowerPoint. Can utilize DropBox, BaseCamp and conferencing tools.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Provide support services to RH team, including support to accounting and operations manager.
  • Oversee and facilitate all JV audits and company reporting.
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare responses to correspondence containing routine inquiries.
  • Maintain company birthday and Dream Team programs, staff on-boarding with welcome letter and first day buddy program.
  • Provide office administration by managing service, maintenance, and supply needs.

Technical Requirements – Education, Areas of Knowledge and Experience:
  • An experienced leader and financial executive with 10-15 years’ industry experience.
  • Must possess minimum of 7 years in management experience with increasing supervisory responsibilities in accounting and finance.
  • Good educator who is trustworthy and willing to share information and serve as a mentor.
  • An energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image.
  • Organized and self-directed individual who has “political savvy” and is a team player.
  • Strong familiarity with business and POS software systems. Must be able to analyze and understand the potential effectiveness of computer technology investments and make sound and economical purchasing decisions.
  • An intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent oral and written communication skills.
  • Must be proficient in latest business office software. Incumbent should have a solid understanding of latest computer technology and networking.  Expected to create and modify complex Excel spreadsheets for the purpose of reporting and analysis.
  • Ability to read, analyze, and interpret complex documents.
  • Ability to respond effectively to sensitive inquiries or complaints.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to comprehend and apply principles of advanced calculus, modern algebra, and advanced statistical theory.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Robinson Hill Core Values:

Robinson Hill is a group of caring professionals committed to the common goal of creating WOW expeRHiences – for our guests and for each other through our hard work and commitment to excellence.  We can achieve this by living our values; leading with our values; and caring for our values.

Excellence
  • We deliver Excellence by creating WOW expeRHiences for our team and customers.
  • We are resourceful and smart in how we allocate our time, resources and energy.
  • We possess positive, Yes We Can, Get-it-Done attitudes.
  • We thrive by making people and places better than we found them.
Leadership
  • We are leaders by example.
  • We are courageous and have high ethical standards.
  • Integrity is key: we say what we do, we do what we say.
  • We use best practices, always.
Respect
  • We respect each other.
  • We respect our customers.
  • We do not put ourselves above other people, we are all valued.
Integrity
  • We do the right thing, even when no one is watching.
  • We keep our word to ourselves and honor our word to others. We are our words. Our words create our world.
  • We combine Integrity and action to create meaningful results.
  • We are known to be people of integrity We are honest We are on time.
  • We are accountable,  never blaming others for our
  • We are always better than others expect.
  • We have the courage to meet the demands of reality.
Community
  • We contribute to our community whenever we can. We volunteer.
  • We are good neighbors and citizens.
  • We help and support each other.
  • We lift each other with support, respect, and, and kindness.
  • We conserve and act responsibly with resources.

Working Conditions/Physical Requirements of the Job: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
  • The employee is frequently required to use hands to finger, handle, or feel.
  • The employee is occasionally required to stand and walk.
  • The noise level in the work environment is usually quiet.

The above is not intended to be an all-inclusive list of the duties and responsibilities for this job, nor is it intended to be an exhaustive list of the skills and abilities required to do the job. Rather, it is intended to describe the general nature of the job.  Employees may, from time to time and on an as-needed basis, be required to perform duties outside of the responsibilities listed here.